Table 1

Terms of reference

Role of advisory board membership
  • Members to participate in a collaborative process.

  • Members will provide content-related support, and bring knowledge, skills and experience to the working group throughout the multiple stages of the research study process (ie, the integrated knowledge translation process including the end-of-grant dissemination).

Method and frequency of communication
  • The facilitator (JJ) will provide background documents.

  • Agendas to be provided in advance of meetings, with identification of key decisions to be made by the advisory board.

  • There will be ongoing opportunities for communication, in a manner that facilitates the function of advisory board members in their roles.

Description of workload
  • Meeting participation by members.

  • Provision of feedback on key issues will be made in meetings or by email correspondence.

  • There will be opportunities for interested advisory board members to meet authorship criteria (see below ‘Authorship’).

Timelines
  • The advisory board involvement is anticipated to begin in June 2015 and end in December 2016.

  • Meetings and/or updates will occur every 2–3 months (3–5 meetings/year, and with brief email correspondence).

How advice will be managed
  • Advisory board input will be sought and considered along with that of the core research team.

  • Disagreements on views will be respectfully and collaboratively managed by the advisory board facilitator (JJ).

Authorship
  • Criteria outlined by the International Committee of Medical Journal Editors will be used to guide publication authorship.44