Table 1

FLUID communication strategies before and during the conduct of the study

StrategyNursesDoctorsCommunication timing prior to trial initiation and during trial
FLUID principal investigator/site principal investigator face-to-face meetings
 Medical advisory committee6 months prior
 Grand rounds3–6 months prior
 Nurse leaders, clinical managers and clinical directors (PI and RC)3–6 months prior
 MD departmental meetings1–3 months prior
 Chief residents meeting1–3 months prior
FLUID study manager/site research coordinator face-to-face meetings
 Nurse professional practice meetings with site research coordinator and nursing professional practice: to develop tailored communication plan for nursing3–6 months prior
 Nurse educator meetings3 months and 1 month prior
 Nursing department staff meetings1 month prior and throughout study periods
 Nurse educator designated teaching sessions1 month prior and 1 week before fluid switch over and when required throughout study periods
 Nurse clinical manager meetings1 month prior (2 times per week), throughout study periods when required and 1 week before fluid switch over
 Study launch reminders nurse staff meetings1 month prior (once per week)
 Nursing skills fairAs scheduled
 Nursing orientation sessionsAs scheduled
 Open forum educational dayAs scheduled
Visual communication aids
 FLUID educational video(s)1 month prior and throughout study periods
 Hospital newsletter internal website2 weeks prior
 Computer desk top icon links to FLUID resources (during trial)2 weeks prior
 ‘FLUID Coming Soon Posters’2 weeks prior
 Bright posters throughout hospital indicating the current FLUID study period (and type of study fluid) and study period end date (during trial)Study launch day and throughout study
 Bright signs to remind nurses for auto-substitute where study fluids stored throughout hospital (during trial)Study launch day and throughout study
Email communication
 Email notification includes study summary, videolinks and launch date to all MDs, nurses and clinical leaders of FLUID1 month, 2 weeks and 1 day prior
 Email notification to all MDs, nurses and clinical leaders of FLUID swap date1 week before fluid switch over
 Email notification to all MDs, nurses and clinical leaders prior to study completion1 week before study completion